Qutoof (Al Qotuf Al Mobaraka Date Factory LLC) · United Arab Emirates
Qutoof connects date production, stock and finance with HYP ERP
About Qutoof
A date manufacturer in Umm Al Quwain moved production, purchasing, inventory, sales, finance and HR from separate tools, Excel and paper into one cloud ERP, gaining clearer production costs and traceability from raw dates to finished products.
Qutoof, Al Qotuf Al Mobaraka Date Factory LLC, is a date manufacturer based in Umm Al Quwain. Its range includes whole dates, date paste, date syrup and chocolate-covered dates. The business runs HYP ERP across one factory and 14 warehouses, with 10 system users and HR processes covering 50 employees.
The challenge
Qutoof previously used a dedicated production application that did not cover its logistics operations. Other departments relied on Excel, and accounting information was maintained manually in paper records and spreadsheets.
This separation made it difficult to follow stock from purchasing through production to delivery, and to connect operational activity with its financial impact. Qutoof needed a single view of material consumption, wastage, inventory and production costs.
Why Qutoof chose HYP ERP
Qutoof chose HYP ERP for its integrated cloud platform, which lets users work in the system from any location. Reporting and dashboards supported business oversight, and multi-level bills of materials met the need to manage production through intermediate and finished products while tracking consumption and wastage. Implementation took approximately three months, and all six modules have been live since September 2024.
The solution
- Production and costing. Multi-level bills of materials support production across raw materials, semi-finished goods and finished products. Tracking material consumption and wastage gives the team clearer visibility of production costs.
- Inventory and traceability. Batch numbers and expiry dates are tracked for raw materials, semi-finished goods and finished products. Inventory records give visibility across 14 warehouses and traceability from purchasing through delivery.
- Purchasing and sales. Purchasing, stock movements and sales are managed in the same platform, connecting the flow of materials into the factory with the delivery of finished products to customers.
- Finance. Transactions in the other modules feed directly into finance, so accounting information no longer has to be compiled separately from paper and Excel records, and financial reporting is faster.
- Human resources. Personnel information, payroll, attendance, time management and end-of-service management support the company's 50 employees.
- Cloud access and reporting. Users work from shared operational information in the cloud, with reports and dashboards supporting monitoring across departments.
The results
- Clearer production costs and better visibility of material consumption and wastage.
- Better stock traceability across raw materials, semi-finished goods and finished products.
- Reduced wastage.
- Faster financial reporting, with operational transactions reflected directly in finance.
- A stronger connection between factory activity, logistics and accounting.
- Batch and expiry tracking across all three product stages, and one common source of information for every team's daily work.
HYP has brought our core departments together on one cloud platform. We have a clearer view of operations and costs, and plan to build on this with Quality and Maintenance modules, followed by HYPOS when we open direct retail shops.
Connect your factory, stock and finance
Qutoof plans to add the Quality and Maintenance modules to its current setup. HYPOS is also planned for direct retail shops when those operations begin, extending the system to retail sales. See how HYP ERP can connect your manufacturing, inventory and finance operations.