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Procurement & Inventory · Procurement & Supplier Management
Every purchase approved before it is ordered
Each request is approved before an order goes out, and receipts and supplier invoices follow from the same order.
What is procurement software?
Procurement software manages how an organization buys: purchase requests, approvals, supplier quotations and purchase orders, with a record of each supplier and delivery.
In HYP ERP, Procurement & Supplier Management is the purchasing side of Procurement & Inventory: material and purchase requisitions, RFQs, vendor quotations and selection, purchase orders with release control, inbound shipments, supplier notifications and the Supplier Portal.
HYP ERP
Procurement software capabilities for purchasing teams across MENA
Purchasing shapes cash flow, stock availability and project delivery. When it runs on email and spreadsheets, requests are duplicated, quotations are hard to compare and orders go out without enough control. Vendors call for order, invoice and payment updates, and shipments are tracked by hand.
Purchase requests and requisitions
Departments, warehouses and projects raise purchasing needs for materials and services, which are reviewed and approved before any order is placed, so informal purchasing is replaced by the right approval flow. See Purchase Requisitions, RFQ & Purchase Orders.
Explore Purchase requests and requisitions
HYP ERP
RFQs and vendor quotation management
Send requests for quotation, collect vendor responses and compare them on pricing, supplier availability, delivery expectations and commercial terms before selecting the supplier.
HYP ERP
Purchase orders with approval control
Create, approve and follow up purchase orders, track their status, and handle changes or cancellations under control, keeping purchasing commitments visible before goods or services are received.
HYP ERP
Supplier Portal for vendor self-service
Vendors get controlled access to the procurement and finance activity that concerns them. They submit quotations, view assigned purchase orders and order-wise products, follow shipment notices, check goods receipt and return details, view invoices and payments, see outstanding transactions, review accounting statements and maintain their supplier profile, including banking details. See Supplier Portal.
Explore Supplier Portal for vendor self-service
HYP ERP
Supplier communication and inbound shipments
Manage supplier notifications, RFIs and vendor document updates from the procurement environment, and track inbound shipments before goods arrive, so procurement and inventory teams prepare receiving at the warehouse or project site. See Supplier Collaboration & Inbound Shipments.
Explore Supplier communication and inbound shipments
HYP ERP
Procurement dashboards and reporting
Dashboards and purchasing reports show procurement activity, order status, supplier follow-up and purchasing performance, so managers monitor progress without waiting for manual updates.
HYP ERP
How purchasing flows through HYP ERP
Request
A department, branch or project raises a requisition for approval.
Source
Buyers issue RFQs and compare vendor quotations.
Order
The selected supplier receives an approved purchase order.
Prepare
Shipment notices and inbound shipments tell the warehouse what is coming.
Collaborate
The supplier follows the order, receipt, invoice and payment in the Supplier Portal.
Benefits
What procurement, finance and operations teams gain
- For procurement managers. Approval-driven purchasing that controls requests, orders, cancellations and exceptions before they affect cost, with quotations, vendor records and supplier follow-up organized in one place.
- For finance controllers and management. Clear visibility of purchasing commitments, order status, supplier-related activity, invoices and outstanding transactions, with purchasing connected to accounts payable and reporting.
- For warehouse and project teams. Advance notice of inbound shipments and purchasing linked to receiving and stock availability, across multiple locations, warehouses, departments and project requirements.
Inside Procurement & Supplier Management
Explore Procurement & Supplier Management capabilities
Customer results
Proven in the region
Etimad Holding centralizes HR for 16 subsidiaries with HYP ERP
16subsidiaries under centralized HR
50,000+employees managed in HYP HR
8months to centralize HR across all companies
Bringing HR across 16 subsidiaries into one system has strengthened our oversight of employee records, payroll and leave. Our teams can manage these processes with clearer traceability and less reliance on paperwork.
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Procurement software FAQs
Can HYP ERP manage purchase requisitions?
Yes. HYP ERP Procurement manages structured purchase requests and requisitions, with review and approval steps before purchasing proceeds to an RFQ or a purchase order.
Can suppliers and quotations be managed in HYP ERP?
Yes. In HYP ERP Procurement, buyers manage RFQs, vendor quotations, supplier communication and vendor selection, so the buying activity behind each order stays in one connected record.
Does HYP ERP include a Supplier Portal?
Yes. The HYP ERP Supplier Portal gives vendors access to selected procurement and finance information: quotations, purchase orders, shipment notices, receipts, returns, invoices, payments, outstanding transactions, accounting statements and supplier profile details.
Does HYP ERP track shipments before goods arrive?
Yes. HYP ERP Procurement tracks inbound shipments so procurement and inventory teams can prepare for expected deliveries before goods reach the warehouse or project site.
Is HYP ERP purchasing connected with inventory and finance?
Yes. HYP ERP purchasing activity connects with inventory receiving, supplier transactions, stock movement, accounts payable and finance processes, so procurement, warehouse and finance teams work from connected records.
Does HYP ERP Procurement suit multi-branch and project-based companies?
Yes. HYP ERP Procurement controls purchasing across branches, warehouses, departments, suppliers and projects. HYP ERP has been developed since 2006 and serves businesses from small companies to enterprises across MENA and globally.
Bring every purchase under one approval flow
See a purchase request become an approved order, an inbound shipment and a supplier payment in HYP ERP.