Accounts Receivable & Payable

Receivables and payables from invoice to settlement

Accounts Receivable & Payable tracks what customers owe you and what you owe vendors. Invoices, credit and debit notes, receipts and payments clear against each other, so every balance traces back to its documents.

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Receivables and payables capabilities in HYP ERP

Receivables and payables shape cash flow, vendor relationships and the accuracy of every statement. Managed in separate spreadsheets with approvals by email, collections slip, liabilities surface late and reconciliation becomes a monthly chase.

Customer invoicing for every billing model

Issue direct sales invoices, or invoices linked to sales orders, delivery notes, projects and other operational activity, so different billing models, including stock-related flows, keep the same financial control.

Credit notes, returns, receipts and collections

Manage credit notes, sales returns, receipt vouchers, receivable adjustments and customer collections, keeping customer balances, outstanding amounts and transaction history organized and visible.

Supplier invoices, debit notes and purchase returns

Record direct purchase invoices, or invoices linked to goods receipts, projects and referenced operational documents, together with debit notes, purchase returns, purchase-related liabilities and payable journal activity.

Payment requests and payment vouchers

Route request-for-payment workflows for approval, issue payment vouchers and track payment status, approval progress and settlement activity, so vendor liabilities are reviewed before funds are released.

Transaction clearing and statements of account

Clear receivable and payable transactions by matching invoices, vouchers, payments and adjustments, which keeps customer and vendor statements of account clean and reconciliation reliable.

Expense and liability visibility

Track obligations beyond standard supplier invoices, including expense-related documents, utilities expenses, project-related requests, and recovery and retention amounts.

What's included

What's included in Accounts Receivable & Payable

The receivable and payable documents, approvals and reports finance uses every day.

Receivables

Sales invoices, direct or from delivery notes, sales orders and projects
Invoice reminders
Credit notes and sales returns
Receipt vouchers and receipt lots
Receivable journal vouchers
ZATCA e-invoices status
Recovery and deductions

Payables

Purchase invoices, direct or for goods receipts and projects
Vendor invoices register
Debit notes and purchase returns
Payment vouchers and payment lots
Journal vouchers for payables
Utilities expenses
Recovery and retentions details

Controls and approvals

Requests for payment with release and forced release
Status of payment requests
Transactions clearing
Customer and vendor reconciliation lists
Approval chain users

Reports

Customer and vendor aging
Customer and vendor balances
Outstanding transactions
Collection report
Customer and vendor statements of account
Sales invoices analysis
Vendor transactions audit list

How a receivable or payable is settled in HYP ERP

Invoice
Create the customer or supplier invoice, directly or from its source document.
Adjust
Record returns, credit notes or debit notes against it.
Approve and pay or collect
Process the payment request and voucher, or the customer receipt.
Clear
Match the invoice with its payments and adjustments to update the statement of account.

From the blog

Guides on this topic

Article

Customer Credit Limits and Overdue Accounts: A Collections Routine for Distributors

Customer credit limit policy for distributors: how to set limits, what the policy should say, a collections routine by days overdue, and a worked example.

Article

Cash Flow Forecasting for SMEs: A 13-Week Model You Can Start This Month

13-week cash flow forecast for SMEs: why 13 weeks, six steps to build it, where each line comes from, a worked example, and a weekly update routine.

Accounts receivable and payable FAQs

Does HYP ERP support both customer invoicing and vendor invoicing?

Yes. HYP ERP Accounts Receivable & Payable handles customer invoices and supplier invoices in one module, along with returns, credit and debit notes, receipt and payment vouchers and the related financial workflows.

Can HYP ERP manage payment approvals?

Yes. HYP ERP supports request-for-payment workflows, payment voucher status visibility and controlled payment processing, so finance teams in the UAE and across MENA approve vendor payments before funds are released.

Does HYP ERP clear transactions for both receivables and payables?

Yes. HYP ERP transaction clearing matches invoices, vouchers, payments and adjustments for customers and vendors, giving cleaner balances, more accurate statements of account and less manual reconciliation.

Can HYP ERP handle different invoicing scenarios?

Yes. HYP ERP supports direct invoices and referenced flows linked to sales orders, delivery notes, goods receipts, projects and related business activity, so each receivable or payable keeps a link to the transaction that created it.

Settle customer and vendor balances with confidence

See an invoice move from creation to approved payment and cleared statement in HYP ERP.